Assistant Administrative Officer
- Post Date:October 3, 2024
- Apply Before: November 9, 2024
- Views 120
Job Description
VACANCY ANNOUNCEMENT
The Zambia Institute of Architects a statutory body constituted under the Zambia Institute of Architects Act No. 36 of 1995, Chapter 442 of the Laws of Zambia is looking to hire the following:
Job Position: Assistant Administrative Officer
Job Purpose: To plan, control and organize the administrative functions of the Institute
Job Specification:
The Assistant Administrative Officer will be required to do the following:
Administrative Duties
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Any other duties as may be assigned to you from time to time.
Qualifications/Skills Required
- Grade 12 School Certificate
- Degree or Diploma in Business Administration
- Professional Membership and Minimum of 5 years working experience in a similar Position
- Knowledge of Graphic Design will be an added advantage
Other Skills and Attributes
- Ability to work well under limited supervision.
- Previous Experience in a related field will be added advantage;
- Self-Driven with Excellent Customer Care Skills;
- Exceptional Communication Skills;
- Ability to Maintain a Strict Level of Confidence;
- Proficiency in Microsoft Office Programs;
- Attention to Detail;
- Professional Appearance;
- Strong Problem Solving Skills and Excellent Organisational Skills;
- Highly Motivated and Ability to Prioritize Efficiently;
- Ability to Work Alone or As Part of a Team;
- Enthusiastic and Reliable;
- High Levels of Integrity
- Knowledge of Basic Office Management Procedures;
- Valid driver license
Application Procedures
Qualified candidates are invited to send application letters, CVs and copies of academic qualifications to: applications.secretariat@gmail.com, before 5pm, on 9th October, 2024.