Application deadline date has been passed for this Job.
GoZambiaJobs.co.zm
Job Overview
JOB OPPORTUNITY
PA/FINANCE AND ADMINISTRATION OFFICER
KSM MANAGEMENT CONSULTANT, the largest HR firm in Zambia recently acquired GOZAMBIAJOBS.CO.ZM, becoming the largest recruitment platform in the country is now actively looking to recruit a PA /FINANCE AND ADMINISTRATION OFFICER for 3 months.
DO YOU HAVE WHAT IT TAKES?
The PA/FINANCE ADMINISTRATION OFFICER will be Personal Assistant to the Country Manager and will be responsible for all Office, HR, and Financial Administration functions. They will be Receptionist for front desk on a daily basis and will be required to perform a variety of administrative tasks
Duties and Responsibilities:
- Booking and arranging travel, transport, and accommodation
- Reconciliation of travel reimbursements
- Dealing with correspondence and phone calls.
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and serving refreshments
- Ensure reception area is tidy and presentable, with all necessary stationary (e.g., pens, forms, and brochures)
- Perform other receptionist duties such as filing, photocopying
- Arrange collections documents sent by staff via various couriers as well as BJHB and BUZ.
- Quoting and invoicing customers
- Stock controlling
- Keep updated records of office expenses and costs
- Order all office supplies and keep inventory of stock
- Petty Cash and month end financial and HR functions
Education & Experience
- Must have prior experience in administrative (Payroll) and accounting duties (Bank reconciliation, stock taking, invoicing and preparing of quotations
- Must have management reporting experience
- Must possess skills in email writing, power-point and excel packages
- Excellent communication skills, well spoken, fluent in English and emotionally intelligent
- Must have the drive and passion to work
- Grade 12 or equivalent
- Relevant Degree or Diploma
- Excellent communication skills
- Work experience in similar role
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Customer service attitude (Internal and external customers)
- Willing to learn and adaptable
- Must be available to start work immediately